Tips for Setting up A Mobile Office

By Tracey Dowdy

Whether it’s the quiet, dedicated space of your home office when everyone else has left for work or school or the energy that comes from sharing a co-working space with other innovators and small business owners, setting up a mobile office could be the best thing you do for yourself and for your business this year.

The key to success is running your business effectively and efficiently whatever that looks like for your business model.

1.   Treat it like an office. If you’re first thought was “Well obviously” let your second thought be, “Oh wait, I get it.” If your mobile office is at home, you can’t be distracted by laundry or vacuuming and if your mobile space is a table at your favorite coffee shop you can’t spend the whole day people watching or stalking your ex on Facebook. In other words, separate the personal from the professional.

Consider setting up a different phone number, email and VoIP account dedicated to your business. If appropriate, set regular business hours so clients aren’t expecting you to be available 24 hours a day, seven days a week. On the other hand if accessibility is important, make sure you’re responding to those texts and emails in a timely manner.

My husband is a private practice therapist and one of the components that sets his practice apart from others is the fact clients speak with a receptionist when they call to book an appointment. New clients looking to connect are often scrolling down a list of results in a Google search – if you don’t respond quickly, you could easily lose that client to another business.

2.  Consider a coworking space. Taking up a table at a local coffee shop is okay for an hour or so but setting up for an eight hour day and asking for multiple refills on your coffee isn’t and not just because of the resulting full-body-shakes and raging headache. If working from home isn’t an option but you don’t have the need for full-time office space, consider a coworking space. Sharing office space with freelancers, entrepreneurs and other small business owners offers you dedicated space for client calls, wireless access for your devices, room to spread out paperwork or research,  plus don’t even get me started on the importance of a decent office chair.

Not only do you have instant professional office space, coworking facilities provide access to conference rooms and networking opportunities with both peers and potential clients.

3.  Choose your equipment carefully. Consider what you need or want and make a prioritized wish list if something is missing. My current laptop is a dinosaur and gives the impression I’m dragging around a bag of wet laundry when it’s in my backpack. It’s fine for when it’s sitting on my desk at home, but running around with it reminds me technology is getting more lightweight and mobile so a new one is top of my wish list.

Obviously staying connected to clients is essential to mobile office success so consider a mobile broadband dongle or dongles and mobile Wi-Fi device so you’re never without access to your virtual office. 

While printers have come down substantially in price printer ink still seems to be made from unicorn tears. If you’re printing primarily in black and white with only occasional color copies, a basic printer may be all you need. If your business is built on top quality images but you don’t have the budget for high end equipment, consider working with a local printer instead. Some small business, (read “not chain stores”) are open for trade in kind. Consider providing graphic designs for their promotional materials in exchange for a discount on your printing needs.

If you’re travelling to construction sites or frequently work outdoors, make sure your phone and laptop are rugged enough to stand up to the demands of the environment. Verizon offers a variety of rugged phones offering durability without compromising functionality.

4.  Reach for the Stars Cloud.  Access to cloud based storage systems has revolutionized the way we do business. Of course you can print hard copies or back up everything to an external hard drive, but the freedom to retrieve or share archived information is invaluable.  Sites like Dropbox, Google Drive and Amazon’s new cloud service provide users secure access to information and the ability to share it with others.

5.  “Know Thyself.” You already know if you’re the Rumpelstiltskin type and can be locked in a room with a bale of hay and come out having spun gold. For others, the thought of being left alone to work on a project is a fate worse than death. Some not only prefer a solitary work space but actually thrive on it while others feed off the creative energy of others, using that energy to build their business and meet client needs in new and innovative ways.

Whatever your style, make the most of it. Use apps like Evernote, Simplekeep, Microsoft OneNote and DEVONThink to act as your personal assistant, keeping you on track while you’re busy coming up with new ways to conquer the world. That way no matter where you are, you’re not only working hard, you’re working smart.

Tracey Dowdy is a freelance writer based just outside Toronto, ON. After years working for non-profits and charities, she now freelances and researches on subjects from family and education to pop culture and trends in technology. Follow Tracey on Twitter.


  1. 237435 378284Id need to talk to you here. Which is not some thing Which i do! I like reading an write-up that can make people believe. Also, thank you for permitting me to comment! 480078

  2. Thanks for ones marvelous posting! I actually enjoyed reading it, you can be a great
    author. I will always bookmark your blog and will eventually
    come back later in life. I want to encourage that you continue
    your great writing, have a nice afternoon!

  3. When I initially commented I clicked the “Notify me when new comments are added” checkbox
    and now each time a comment is added I get four emails with the same comment.
    Is there any way you can remove people from that service?

    Thanks a lot!

  4. Great beat ! I would like to apprentice while you amend your site,
    how can i subscribe for a blog website? The account aided me a acceptable deal.
    I had been tiny bit acquainted of this your
    broadcast provided bright clear concept

  5. Hey! This post couldn’t be written any better! Reading through this post reminds me of my old room
    mate! He always kept talking about this. I will forward
    this article to him. Fairly certain he will have a good read.
    Thanks for sharing!

  6. I’m amazed, I must say. Rarely do I come across a blog that’s
    both educative and entertaining, and without a doubt, you have hit
    the nail on the head. The problem is something
    that not enough men and women are speaking intelligently about.
    Now i’m very happy that I found this during my search for something concerning this.

  7. It’s appropriate time to make a few plans for the
    future and it is time to be happy. I have learn this put up
    and if I could I desire to suggest you few attention-grabbing things or suggestions.
    Perhaps you can write next articles regarding this article.
    I desire to learn even more things approximately it!

  8. May I simply just say what a relief to find somebody who genuinely understands what they’re talking about
    on the internet. You certainly understand how to bring an issue
    to light and make it important. A lot more
    people ought to read this and understand this side of the
    story. I can’t believe you aren’t more popular because you certainly possess the gift.

  9. Excellent post. I was checking constantly this blog and I am impressed!
    Very helpful information particularly the last part 🙂 I care for such information much.
    I was seeking this particular information for a very
    long time. Thank you and best of luck.

  10. Hey there, You have done an excellent job. I’ll definitely digg it and personally suggest
    to my friends. I’m confident they will be benefited from this

  11. Oh my goodness! Incredible article dude!
    Thanks, However I am experiencing troubles with your RSS.
    I don?t know the reason why I am unable to join it.
    Is there anybody getting similar RSS problems? Anyone who knows
    the answer can you kindly respond? Thanks!!

    Also visit my blog KoreTrack Watch

  12. I am really thankful to the holder of this website who has shared this great piece
    of writing at at this time.

  13. Have you ever considered publishing an e-book
    or guest authoring on other sites? I have a blog based on the same
    subjects you discuss and would love to have you
    share some stories/information. I know my viewers would appreciate your work.
    If you’re even remotely interested, feel free to send me an e-mail.

  14. Can I just say what a relief to find somebody who
    really understands what they’re talking about over the internet.
    You certainly understand how to bring an issue to light and make it important.
    A lot more people really need to check this out and understand this
    side of the story. I can’t believe you aren’t
    more popular since you surely have the gift.

    Feel free to visit my site – Torch Keto Review

  15. We absolutely love your blog and find the majority of your
    post’s to be just what I’m looking for. Does one offer guest writers to write content available
    for you? I wouldn’t mind composing a post or elaborating on many of the subjects you write regarding
    here. Again, awesome web log!

    Also visit my site … NuGen Keto

  16. 358527 143655Attractive portion of content. I just stumbled upon your weblog and in accession capital to assert that I get in fact loved account your weblog posts. Anyway I will likely be subscribing to your augment and even I success you get admission to constantly swiftly. 848481

  17. Thanks so much with regard to giving me an update on this topic on your website.
    Please be aware that if a brand-new post becomes available or if perhaps any
    changes occur to the current post, I would want to consider reading more and focusing
    on how to make good utilization of those strategies you talk about.
    Thanks for your time and consideration of other individuals by making this site available.

    Here is my web blog Keto Wave Reviews

  18. I became honored to get a call from a friend as
    soon as he discovered the important tips shared on your site.
    Studying your blog write-up is a real great experience.
    Thanks again for taking into consideration readers at all like me,
    and I want for you the best of achievements for a professional
    in this discipline.

    Feel free to surf to my web blog … RockFit Fitness Tracker

  19. I’m impressed, I have to admit. Seldom do I encounter a blog that’s
    both equally educative and engaging,
    and let me tell you, you’ve hit the nail on the head.

    The issue is something which too few people are speaking intelligently about.

    Now I’m very happy I came across this in my search
    for something relating to this.

Leave a Reply

Your email address will not be published.